ELECTRONIC DOCUMENT MANAGEMENT SYSTEMS

Satina delivers customized Electronic Document Management Systems.
Get help with your records and reap the benefits of document control.

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Virtual Document Management Solutions

Law firms, healthcare facilities, publishing houses and HR departments know the importance of electronic management systems to create, store, edit and distribute a wide variety of documents. Satina’s software development team implements Document Management System (DMS) for SMB and enterprise systems. Our world-class integration solutions modifies your company’s existing software for a tailored experience.

Work Flow Automation

Custom development of Health Information Technology software for interoperability, cloud-based multi-point access, automation of workflows, and built-in security, according to current best practices and standards for medical coding, patient demographics and care status, drug formulary and benefits, electronic prescribing, medical images, clinical decision support, quality reporting, and others.

Electronic Health Records

Custom Electronic Health Record (EHR) software development including features for managing demographic information, scheduling and appointment setting, patient vitals, and charting, Evaluation & Management (E/M) coding and Current Procedural Terminology (CPT) codes features, Handwriting and Voice recognition, and patient portals.

Personal Health Records

Custom Personal Health Record (PHR) software development via cloud and mobile implementations for interoperability and portability with Electronic Health Record (EHR), Health Information Exchange (HIE), public health, clinical trial, collaborative care, insurer and payer systems, and integration (tethering) with EHR systems for secure sharing and transmission of health data to storage in a central database.

HIE Software

Custom HIE software system development and integrations using Health Information Exchange Open Source (HIEOS) and Direct Project standards for Stage 1 Meaningful Use (MU-1), including Secure Multi-Purpose Internet Mail Extensions (S/MIME), X.509 digital signatures, and Simple Mail Transfer Protocol.

Clinical Quality Measures

Clinical Quality Measures (CQM); MU-1 compliant software to improve quality of care patients receive and Health Insurance Portability and Accountability Act (HIPAA) solutions for protecting and securing patient information.

Physician Quality Reporting System

Meaningful Use Stage 2 (MU-2) certifications with Physician Quality Reporting System (PQRS) reports, Clinical Quality Measures (CQM) including Numerator & Denominator calculations reporting, Drummond Group, International Computer Security Association Labs (ICSA Labs), Centers for Medicare & Medicaid Services (CMS), InfoGard Laboratories, and MU-2 reporting.

Hospital and Clinic Management Software

Practice Management Systems

Custom Practice Management System (PMS) development including features for patient, physician, and resource scheduling, appointment setting, patient registration (including insurance details), custom reporting, and data extraction.

Hospital and Clinic Management Software

Custom hospital and clinic management software with modular approach to development for patient and clinical management, hospital staff management, estate and visitation management, accounting management, and Revenue Cycle Management (RCM).

Coding Database Integration

Integration of Logical Observation Identifiers Names and Codes (LOINC) and Systematized Nomenclature of Medicine and Codes – Clinical Terms (SNOMED – CT) coding databases

Clinical Decision Support Systems

Integration with Clinical Decision Support (CDS) systems, such as Zynx Health, including management features for primary, secondary, and tertiary insurance Security of Personal Health Information (PHI) using Secure Socket Layer (SSL) or Transport Layer Security (TLS) encryption certificates, secure messaging, code hardening, data caching, and other techniques.

Strict Adherence to Regulatory Standards

Important Documents Managed Securely and Conveniently.

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End to End Encrypted Cloud Storage

Our cloud-based DMS’s are built on superior Database-as-a-Service (DBaaS) hosts, offering you a centralized, always-accessible document repository. We design easy-to-use indexing tools for categorizing documents and add relevant metadata for migrations and augmentations. We also automate DMS using machine learning software. We also program data mining, mapping and predictive coding software for parsing and generating critical insights from your docs.

Document Scan & Index Software Integration

We make document digitization easy to convert typed documents, written notes, forms and other analog objects into digital formats, including DOC and DOCX, ODT, TXT, PDF, HTML, PPT and EPUB. We do this by interfacing the DMS with embedded software in devices used for Optical Character Recognition (OCR), Intelligent Character Recognition (ICR) and Optical Mark Recognition (OMR). Usually these devices will include a barcode recognition component too.

Information Governance Solutions

We prioritize traceability and data integrity in all our enterprise content management solutions. Our IT security specialists know how to integrate Role-Based Access Controls (RBAC), multi-factor authentication, permissioning protocols, and tightly coded data encryptions with DMS portal systems. We can keep your entire DMS content repository secured.

Collaboration and Workflow Automation

We design multi-tenant collaboration tools with user interfaces and experiences (UI/UX) intuitive enough for employees of all experience levels to work together on documents effortlessly. We build in features for adding e-signatures, emailing docs to external parties, and adding comments and supplementary assets. Our custom workflow management tools will help you automate the progression of documents to each required party and on to mass distribution.

Electronic File Cabinet Solutions

Maintain a thorough record of all stages of a document’s development through thorough version controlling using a digital filing solution. Development of a record management systems (RMS) will automatically update a document’s audit trail with timestamps and personnel details. Our document lifestyle management will leverage internal document tracking technologies to cultivate accountability within organizations. We will also help you keep compliant with regulatory standards, data retention rules and e- discovery requests.

Document Management System API’s

We can program APIs to integrate your enterprise DMS solution with the workflows of any other type of business-oriented software, including applications used for Content Management (CMS), Customer Relationship Management (CRM), Enterprise Resource Planning (ERP) and Human Resources (HRM). We can also customize and integrate open-source DMS solutions, including Box, SharePoint and PandaDoc.

Satina's Healthcare Experience

Multi Factor Authentication for Security

We engineer secure multi factor authentication systems that requires more than one method of authentication from independent categories of credentials to verify the user’s identity for a login or other transaction.

Open APIs For 3rd Party Integration

Our APIs allow for 3rd party Integration allowing you streamline your business processes by being able to plug-in 3rd party software into your website or web applications.

Logging and Tracing for Audit

Our systems are designed to automate and streamline regulated quality and audit processes, allowing handling internal or external regulatory audits. Keep track of all changes made to documents including date, time and user.

Email Plugins for External Sharing

We create email plugins to help you with SEO, protect your email from SPAM, and much more. With an email plugin, you can generate leads, segment your contacts, and nurture them into customers.

Workflow Based System

Our automation rules allow you to perform certain marketing and sales actions based on pre-specified criteria. We implement automation rules that continuously look for prospects who match the rule criteria.

Search Engine Tag Feature

We use search engine visibility keywords and optimize tags tools to create the best tags for your website’s content.

E-signature Capability

We foster e-signature capabilities adding an additional layer of security to your document management platform. Our solutions include scanned image of ink signatures, mouse and stylus input, and biometric hand-signature software.

User Role Based Access

We use Role-based access control (RBAC) as a method of restricting network access based on the roles of individual users within an enterprise. Our RBAC solutions allow employees to have access rights only to the information they need to do their jobs and prevents them from accessing information that doesn’t pertain to them.

Satina's Custom Healthcare IT Company Adheres to Regulatory StandardsRegulatory Standards

Satina’s healthcare IT solutions are compliant with regulatory standards inherent to the Healthcare industry including standards set by the U.S. Department of Health and Human Services (HHS), Office of the National Coordinator – Authorized Testing and Certification Body (ONC-ATCB), HITECH Act Meaningful Use Stage 1 and 2 (MU-1 & MU-2), Health Insurance Portability and Accountability Act (HIPAA), Health Level 7 (HL7), Fast Healthcare Interoperability Resources (FHIR), National Council for Prescription Drug Program (NCPDP) standards, Consolidated – Clinical Document Architecture (C-CDA), Continuity of Care Documents (CCD), Continuity of Care Records (CCR), International Classification of Diseases 9th and 10th Revisions (ICD-9 & 10), Physician Quality Reporting System (PQRS), Logical Observation Identifiers Names and Codes (LOINC), and Systematized Nomenclature of Medicine and Codes – Clinical Terms (SNOMED – CT).

PROJECT WE HAVE DONE

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